word 1

First Class

Ass. Lecturer
Aqeela N.

Introduction to Word( 2007)

Word 2007 is the word processing software in the Microsoft 2007 Office Suite. It allows you to easily create a variety of professional-looking documents using features such as themes, styles, Smart Art, and more.
There are two basic types of files within word for windows, documents and templates. A document is a word – processed file such as a letter or a report. A template is a framework that can be used over and over again. The template which word for windows uses a default is called Normal.DOC this acts as a pattern for each new document.
1-Creating a New Document
To Create a New, Blank Document:
Click the Microsoft Office Button.
Select New. The New Document dialog box appears.
Select Blank document under the Blank and recent section It will be highlighted by default.

2-Formatting Text

To create and design effective documents, you need to know how to format text. In addition to making your document more appealing, formatted text can draw the reader's attention to specific parts of the document and help communicate your message. Format the font size, style, and color; and use the Bold, Italic, Underline, and Change Case commands.


To Format Font Size:
Select the text you wish to modify.
Left-click the drop-down arrow next to the font size box on the Home tab.
The font size drop-down menu appears.
Move your cursor over the various font sizes. A live preview of the font size will appear in the document.
Left-click the font size you wish to use. The font size will change in the document.

To Format Font Style:

Select the text you wish to modify.
Left-click the drop-down arrow next to the font style box on the Home tab. The font style drop-down menu appears.
Move your cursor over the various font styles. A live preview of the font will appear in the document.

To Format Font Color:

Select the text you wish to modify.
Left-click the drop-down arrow next to the font color box on the Home tab. The font color menu appears.
Move your cursor over the various font colors. A live preview of the color will appear in the document.
Left-click the font color you wish to use. The font color will change in the document.
Your color choices aren't limited to the drop-down menu that appears. Select More Colors at the bottom of the list to access the Colors dialog box. Choose the color that you want and click OK.

To Use the Bold, Italic, and Underline Commands:

Select the text you wish to modify.
Click the Bold, Italic, or Underline command in the Font group on the Home tab.


To Change the Text Case:
Select the text you wish to modify.
Click the Change Case command in the Font group on the Home tab.
Select one of the case options from the list.

To Change Text Alignment:

Select the text you wish to modify.
Select one of the four alignment options from the Paragraph group on the Home tab.
Align Text Left: Aligns all the selected text to the left margin.
Center: Aligns text an equal distance from the left and right margins.
Align Text Right: Aligns all the selected text to the right margin.
Justify: Justified text is equal on both sides and lines up equally to the right and left margins. Traditionally many books, newsletters, and newspapers use full-justification

Formatting Text

Using Indents and Tabs
The Tab Selector
The tab selector is above the vertical ruler on the left. Hover over the tab selector to see the name of the type of tab that is active.

The tab options are:

First Line Indent : Inserts the indent marker on the ruler and indents the first line of text in a paragraph.
Hanging Indent : Inserts the hanging indent marker and indents all lines other than the first line.
Left Tab: Moves text to the right as you type.
Center Tab: Centers text according to the tab.
Right Tab: Moves text to the left as you type.
Decimal Tab: Aligns decimal numbers using the decimal point.
Bar Tab: Draws a vertical line on the document.
To Set a Tab Stop to Indent the First Line of Text:
Click the tab selector until the First Line Indent icon is visible.
Left-click at any point on the horizontal ruler.
The First Line Indent icon will appear.
To Set a Tab Stop to Indent the First Line of Text:
Click the tab selector until the First Line Indent icon is visible.
Left-click at any point on the horizontal ruler.
The First Line Indent icon will appear.


Use Find and Replace to Replace Existing Text:
Click the Replace command on the Home tab. The Find and Replace dialog box appears.

Enter text in the Find field that you wish to locate in your document.
Enter text in the Replace field that will replace the text in the Find box.

Click OK. The change is made in the document.

You can also use the Find command to locate specific information in a document. For example, if you are working with a twenty page report, it would be time consuming to search the document for specific topic. You can use the Find command to locate all instances of the word or phrase in the document. This is a great way to save time when working with long documents.

To Copy and Paste Text :
Select the text you wish to copy.
Click the Copy command on the Home tab.
Place your insertion point where you wish the text to appear.
Click the Paste command on the Home tab. The text will appear.

Saving Documents:

It is important to know how to save the documents you are working with. There are many ways you share and receive documents, which will affect how you need to save the file. Are you downloading the document? Saving it for the first time? Saving it as another name? Sharing it with someone that does not have Word 2007? All of these things will affect how you save your Word documents. You will learn how to use the save and save as commands, how to save as Word 97-2003 compatible document, and how to save as a PDF?

How to Save Documents:-

To Use the Save As Command:
Click the Microsoft Office Button.
Select Save As Word Document. The Save As dialog box appears.


Select the location you wish to save the document using the drop-down menu.
Enter a name for the document.
Click the Save button.

To Use the Save Command:

Click the Microsoft Office Button.
Select Save from the menu.
Using the Save command saves the document in its current location using the same file name. If you are saving for the first time and select Save, the Save As dialog box will appear

To Save As Word 97 - 2003 Document:

Click the Microsoft Office Button.
Select Save As Word 97-2003 Document.
Select the location you wish to save the document using the drop-down menu.
Enter a name for the document.
Click the Save button.

To Download the PDF Extension:

Click the Microsoft Office Button.
Select Save As Find add-ins for other file formats. This will open your web browser to the Microsoft site.
Follow the instructions on the Microsoft site for downloading the extension.


To Save As a PDF:
Click the Microsoft Office Button.
Select Save As PDF. The Save As dialog box will appear. Select the location you wish to save the document using the drop-down menu.
Enter a name for the document.
Click the Publish button.

3- Printing:-

Once you complete your document, you may want to print it for various reasons. Three basic features of printing in Word including Print Preview, Quick Print, and traditional Print.

To Preview the Document Before Printing:-

Click the Microsoft Office Button.
Select Print Preview. The document opens in Print Preview format

Click Print to print the document or close Print Preview to exit the preview format and make changes to the document.
In Print Preview format, you can do many tasks including:
To Print:
Click the Microsoft Office Button.
Select Print. The Print dialog box appears.
Select the pages you would like to print -- either all pages or a range of pages.
Select the number of copies.
Check the Collate box if you are printing multiple copies of a multi-page document.
Select a printer from the drop-down list ------- Click OK.


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To Print via Quick Print:-
Click the Microsoft Office Button.
Select Print Quick Print.
The document automatically prints to the default printer